Privacy Policy
At the European Film Academy Productions gGmbH (“ACADEMY PRODUCTIONS”), we take protecting your privacy and the personal data you provide us very seriously. We therefore attach great importance to ensuring that your data is secure and that data processing complies with applicable data protection regulations, in particular the General Data Protection Regulation (“GDPR”). Furthermore, we implement technical and organisational measures to ensure that your data is optimally protected against unauthorised access by third parties.
This data protection information applies to the following ACADEMY PRODUCTIONS websites
https://www.europeanfilmawards.eu/
I. General information
1. Controller and company data protection commissioner
The controller of this website https://www.europeanfilmawards.eu/ within the meaning the General Data Protection Regulation (“GDPR”) and other data protection laws of the Member States of the EU and other data protection-related regulations is:
European Film Academy Productions gGmbH
Stralauer Allee 2, 10245 Berlin
Phone: +49 (0) 30 887 167 0
E-mail: info@efa-productions.com
The data protection commissioner for the controller referred to above is Rainer Pyls. He may be contacted using the contact details provided above as well as at privacy@efa-productions.com.
2. Scope of personal data processing
We collect and process personal data of our users only as far as this is necessary for the provision of a functional website and our contents and offers, and is described below.
3. Legal basis for data processing
The processing of personal data is only lawful if there is a legal basis for the processing. Without limitation, the legal basis for processing pursuant to Art. 6(1)(a)-(f) GDPR may include:
– Consent pursuant to Art. 6(1)(a) GDPR. Consent means any freely given, specific, informed and unambiguous indication of affected person’s wishes by which they, by a statement or by a clear affirmative action, signify agreement to the processing of personal data relating to them.
– Necessity to fulfil the contract or to carry out preparatory measures in accordance with Art. 6(1)(b) GDPR, i.e. the processing of your data is necessary so that we can fulfil legitimate contractual obligations in relation to you or to prepare the conclusion of a contract with you.
– Processing for the fulfilment of legal obligations pursuant to Art. 6(1)(c) GDPR, i.e. the processing of data is prescribed by law or other regulations, for example.
– Processing for the protection of the affected person’s vital interests in accordance with Art. 6(1)(d) GDPR.
– Processing for the protection of legitimate interests in accordance with Art. 6(1)(f) GDPR, i.e. processing is necessary for the purposes of our legitimate interests or those of a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data, in particular when the affected person is a child.
4. Rights of affected persons
You are entitled to the following rights with regard to data processing by us in accordance with the articles of the General Data Protection Regulation listed in each case:
– Right to information pursuant to Art. 15 GPDR
– Right to rectification in accordance with Art. 16 GPDR
– Right to erasure (“right to be forgotten”) in accordance with Art. 17 GPDR
– Right to restriction of processing in accordance with Art. 18 GDPR
– Right to data portability in accordance with Art. 20 GDPR
– Right to object in accordance with Art. 21 GPDR
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.
5. Data erasure and storage period
The personal data of the affected person will be erased or blocked as soon as the purpose for retaining such data ceases to apply. Furthermore, data may be stored if required for compliance with a legal obligation which requires storage by Union or Member State law to which we are subject. Data will also be blocked or erased if a retention period prescribed by the aforementioned laws and regulations expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.
II. DATA PROCESSING ON OUR WEBSITE
1. Data collection when visiting the website
Every time you visit our website, our system automatically collects data and information from the system of the computer from which access is made:
a) Scope of data processing
When you visit our website, our web server collects and stores the following data:
– information about the browser type and version used
– URL accessed
– user’s operating system
– user’s Internet Service Provider (ISP)
– user’s IP address
– Date and time of the access
– websites from which the user’s system accesses our website
– websites accessed by the user’s system via our website
– The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.
The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.
This data is stored on servers at RelAix Networks GmbH, which are rented and maintained on our behalf by Stiftung kulturserver.de gGmbH. The servers are located within the European Union.
b) Legal basis
The legal basis for processing this data is Art. 6 (1) (f) GDPR.
The legitimate interest within the meaning of Art. 6(1)(f) GDPR comprises our interest in the functionality of our website and its availability.
c) Purpose of data processing
Temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. The user’s IP address must remain stored for the duration of the session for this purpose.
The data is stored in order to ensure the website’s functionality. In addition, the data aids us in optimizing the website and ensuring the security of our information technology systems. No analysis of this data is conducted for marketing purposes in this context.
d) Storage period
The storage period of the log files is 14 days, unless it is necessary to keep the data for the aforementioned purpose in light of specific events. At the end of the storage period, the IP addresses of the users will be deleted or altered so that it is no longer possible to assign them to a specific user.
e) Options for objection and erasure
The collection of data for the provision of the website and storage of data in log files is absolutely necessary for the operation of the website. Consequently, the user has no right of objection.
f) Google Webfonts
For the display of the font so-called Webfonts are included on this website, which are provided by Google. When you call up a website, your browser loads these web fonts into your browser cache to display texts and fonts correctly. To do this, your browser connects to Google’s servers. As a result, Google learns that this website has been accessed via your IP address.
You can set your browser to not load the font from the Google servers. If your browser does not support Google fonts or you block access to Google servers, the text will be displayed in the default font of the system.
For more information about Google fonts, please see the Google Privacy Policy: https://www.google.com/policies/privacy/
2. Use of cookies
a) General information about cookies
In addition to the aforementioned data, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard disk in association with the browser you are using and by which the body which sets the cookie receives certain information. Cookies cannot run programs or deliver viruses to your computer. They serve to make the website more user-friendly and efficient.
This website and our services use the following types of cookies, the scope and functionality of which are explained below:
– Transient cookies
– Persistent cookies
Transient cookies are automatically deleted when you close the browser. These include session cookies in particular. These store a so-called session ID with which various requests from your browser can be assigned to the common session. This allows your computer to be recognised when you return to our website. Session cookies are deleted when you log out or close the browser.
Persistent cookies are automatically deleted after a specified period which may differ depending on the cookie in question. You can delete the cookies at any time using your browser’s security settings.
You can configure your browser settings as desired and, for example, refuse to accept third-party cookies or all cookies. So-called “third party cookies” are cookies set by a third party, therefore not by the actual website you are currently visiting. Please note that by deactivating cookies you may not be able to use all functions of this website.
b) Matomo (formerly Piwik)
This website uses the open source web analytics service Matomo. Matomo uses so-called cookies. These are text files that are stored on your computer and that allow an analysis of the use of the website by you. For this purpose, the information generated by the cookie about the use of this website is stored on our server. The IP address is anonymized before saving.
The information generated by the cookie about the use of this website will not be disclosed to third parties. You can prevent the storage of cookies by a corresponding setting of your browser software; however, please note that if you do this, you may not be able to use all the features of this website to the fullest extent possible.
If you do not agree with the storage and use of your data, you can disable the storage and use here. In this case, an opt-out cookie will be stored in your browser that prevents Matomo from saving usage data. Deleting your cookies will result in deletion of the Matomo opt-out cookie as well. The opt-out must be reactivated when visiting our site again.
3. Newsletter
a) Scope of data processing
It is possible to subscribe to a free newsletter on our website, which will inform you about the European Film Awards. The data from the entry mask will be sent to us when registering for the newsletter. In addition, the date and time of registration for the newsletter and the IP address used are stored. As part of the double-opt-in confirmation process for your newsletter registration, the date and time when you click on the confirmation link for the newsletter subscription and the IP address used will also be stored.
The newsletter is sent to your e-mail address via its own tool (cb-news) from the Stiftung kulturserver.de gGmbH via a server of RelAix Networks GmbH, which is rented and maintained on our behalf by Stiftung kulturserver.de gGmbH. The server is located within the European Union. Processing of your personal data by RelAix Networks GmbH does not take place. There is no transfer of personal data to third parties for other purposes neither.
b) Legal basis
The legal basis for processing the data when registering for the newsletter is the consent provided during the registration process pursuant to Art. 6(1)(a) GDPR.
c) Purpose of data processing
The purpose of storing e-mail addresses is to permit contact by electronic means for information purposes. The date and IP address of the registration as well as the confirmation of the registration are recorded in order to document consent to receiving the newsletter in a conclusive manner and to prevent misuse.
The information is shared with the service provider for the purpose of sending the newsletter in bulk.
d) Storage period
If you have expressly consented to receiving the newsletter, we will only delete or block the e-mail address for newsletter mailing after you have revoked your consent. The data collected in connection with the confirmation of the newsletter subscription will be stored for the same period of time.
e) Options for objection and deletion
You can revoke your consent to the use of your e-mail address for receiving our newsletter at any time, and without giving reasons, with effect for the future. You will not incur any costs other than fees charged by your telecommunications provider. You can click on the link at the end of each newsletter or send your revocation to the mailing address stated at the beginning of this Privacy Policy or at info@efa-productions.com. In the event of revocation by post or e-mail, erasure or blocking may take up to 5 working days; newsletters may still be sent during this period.
4. SSL encryption
This site uses SSL encryption for security reasons and to protect the transmission of sensitive content, such as the requests you send to us as the site operator. You can recognize an encrypted connection by the address line of the browser changing from “http: //” to “https: //” and the lock symbol in your browser line.
If SSL encryption is enabled, the data you submit to us cannot be read by third parties.
